May 2026 Agenda
Clerk’s Contact Details
Clerk’s Office, Franklin Hall, Halton Road, Spilsby. PE23 5LA.
07872 943179 | HHPCClerk@outlook.com
Halton Holegate with Halton Fenside Parish Council
8th May 2026
Dear Councillor,
You are hereby summoned to attend the Annual Meeting of Council to be held at Halton Holegate Methodist Chapel, Station Road, Halton Holegate, on Thursday 14th May 2026 commencing at 7:00pm.
After the election of a Chair and Vice-Chair for the forthcoming year, there will be a public session. At the discretion of the Chair, members of the public will be invited to make representations or to ask questions in respect of matters on the agenda and other matters in the Parish. Time is set at a maximum of 3 minutes per person, or 15 minutes overall.
A maximum of a further 10 minutes will be allocated to receive brief reports from the Police and elected members of Lincolnshire County Council and East Lindsey District Council.
If the time allocated is not required, the Council will go into formal session.
Jack
Jack Sargent
Parish Clerk
AGENDA
1. To elect a Chair of the Council for the forthcoming term of office.
2. To receive the Declaration of Acceptance of Office of the elected Chair.
3. To elect a Vice-Chair of the Council for the forthcoming term of office.
4. To receive the Declaration of Acceptance of Office of the elected Vice Chair.
5. Public Session
To resolve to suspend the meeting for a maximum of 15 minutes to allow members of the public to make representations or to ask questions.
6. Welcome from the Chair of the Council.
7. Apologies for Absence.
To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
8. Declarations of Interest.
To receive declarations of interest under the Localism Act 2011 - being any pecuniary interest in agenda items not previously recorded on Member’s Register of Interests and any written request for dispensation.
9. To confirm the minutes of the full Council meeting held on Thursday 12th March 2026.
10. Finances:
a. To approve the list of accounts submitted for consideration for March. *
b. To receive an updated Bank Reconciliation for March. *
c. To approve the list of accounts submitted for consideration for April. *
d. To receive an updated Bank Reconciliation for April. *
e. To approve a Schedule of Regular Payments for Financial Year 2026-27.
f. To consider a savings account for the Reserves.
11. To receive a budget review for the 2025-26 financial year.
12. To approve the Annual Governance and Accountability Return (AGAR) for 2025-26:
a. To approve section 1, points 1 - 9 of the Annual Governance Statement for 2025-26.
b. To approve section 2, Accounting Statement.
13. To receive a copy of the End of Year Internal Audit Report.
14. To consider the insurance renewal quote.
15. To receive reports from:
a. The Chair **
b. The Clerk
16. To receive notification of any planning permissions, refusals, withdrawals, or amendments.
a. To receive an update on the proposed Halton Road Housing Development.
b. NSIP - Ossian Transmission Consultation*
17. To receive an update on highways, footpath, and road closures.
a. Issues to be reported or already reported to fix my street.
b. Parking issues on Station Road.
18. To receive an update on the Mid-Year Audit jobs. *
19. To consider policies for review:
a. Standing Orders
b. Financial Regulations
c. Schedule of Delegation
d. Code of Conduct
e. Reserve Policy
f. Risk Management Policy and Risk Register
20. To consider updated Terms of Reference for review:
a. Personnel and Staffing Committee
b. Grievance Committee
21. To appoint members to Committees of the Council:
a. Personnel and Staffing Committee
b. Grievance Committee
22. To appoint members to serve as the Parish Council’s representatives to outside bodies:
a. Halton Holegate & Alice Audley Jackson Trust
23. To appoint members to serve on additional responsibilities groups.
a. Agriculture, Water and Wildlife management including Tree Warden.
b. Development and Planning
c. Footpaths
d. Finance
e. Safeguarding Lead
f. Website
24. To consider agenda items for the next meeting.
25. To confirm the date of the next meeting as Thursday 9th July 2026.
Attachments
• * Indicates an additional paper circulated with meeting agenda by Clerk.
• ** Denotes an additional paper circulated by Council Chairman.