March 2026 Draft Minutes
Clerk’s Contact Details
Clerk’s Office, Franklin Hall, Halton Road, Spilsby. PE23 5LA.
07872 943179 | HHPCClerk@outlook.com
Halton Holegate with Halton Fenside Parish Council
Minutes of the full Council meeting held at Halton Holegate Methodist Chapel on Thursday 12th March 2026 commencing at 7pm. These are notes of the meeting until approved as a true and accurate record.
Present:
Cllrs D Sisson (Chair), C Holmes (Vice-Chair), S Andrew, C Clare, C Edwards, T Robson and J Vickers.
Clerk - J Sargent.
Public Session
There were no members of the public in attendance.
Lincolnshire County Councillor M Hume
No report submitted.
East Lindsey District Councillor T Taylor
District Councillor T Taylor provided information via email circulated with Councillors prior to the meeting.
With no further matters, it was resolved unanimously to go into formal session.
81. Chair’s Welcome.
The Chair welcomed all present and thanked Councillors for their attendance.
82. Apologies.
It was resolved unanimously to accept apologies from County Councillor M Hume and District Councillor T Taylor.
83. Declarations of Interest.
None received.
84. To confirm the minutes of the full Council held meeting on Thursday 12th January 2026.
Cllr Andrew queried the accuracy of minute reference 76a and requested amending the second paragraph to remove ambiguous word and to include the following:
the additional dangers that could be caused if vehicles are allowed to park on the zig-zag lines during the school day. Cllr Andrew suggested including an exemption for the school bus to drop off and collect children.
With the above amendment and no further matters, it was resolved unanimously to accept the minutes from January as a true and accurate record. The Clerk to edit and circulate with Councillors. Cllr Sisson to sign once amended.
85. Finances:
a. To approve the list of accounts submitted for consideration for January.
With no matters arising, it was resolved unanimously to accept the list of accounts submitted for consideration. The Accounts Report included as an attachment to these minutes.
b. To receive an updated Bank Reconciliation for January.
The Clerk provided a bank reconciliation, to keep Councillors up to date on the Council’s financial status, for information purposes only. The Bank Reconciliation Report included as an attachment to these minutes.
c. To approve the list of accounts submitted for consideration for February.
With no matters arising, it was resolved unanimously to accept the list of accounts submitted for consideration. The Accounts Report included as an attachment to these minutes.
d. To receive an updated Bank Reconciliation for February.
The Clerk provided a bank reconciliation, to keep Councillors up to date on the Council’s financial status, for information purposes only. The Bank Reconciliation Report included as an attachment to these minutes.
86. To receive reports from:
a. The Chair
Cllr Sisson circulated a written report prior to the meeting via email, included as an attachment to these minutes.
b. The Clerk
No report provided.
87. To receive an update on the mid-year Internal Audit report actions.
The Clerk provided a copy of the Internal Audit report and actions. All action points to be completed by May 2026.
88. To receive notification of any planning permissions, refusals, withdrawals, or amendments.
a. To receive an update on the proposed Halton Road Housing Development.
Cllr Sisson advised that the final set of reserved matters were considered at an ELDC Planning Committee meeting in February 2026, however, no decision notice has yet been issued. Fencing has been installed at the entrances on both Halton Road and Ashby Road.
Cllr Sisson reported being contacted by a parishioner who was concerned about the boundary of the development and their property, but Cllr Sisson after scrutiny he had found the boundary to be accurate.
Cllr Sisson also reported that a recently published news article detailed that 10 new build estates by Gleesons had drainage-related planning breaches, including 2 developments where homes flooded. The Clerk to write to ELDC to request that proper checks are in place during construction. Cllr Sisson suggested requesting Gleesons provide a community liaison contact and for evidence from ELDC that building regulations are being adhered to.
b. To receive updates on new green energy projects.
No further updates available.
89. To receive an update on highways, footpaths, and road closures.
a. Issues on Station Road.
Cllr Sisson contacted Bryan Gault regarding the suggestions agreed at the January meeting. Mr Gault advised the points raised would be investigated and a further update provided.
b. Issues to be reported or already reported to fix my street.
Cllr Sisson advised that LCC’s jetting teams attended the blocked drains on the B1195 and the Station Road junction. The team found some minor structural issues, that the drain was blocked by a build up of compacted silt; the team also mapped the sewers, pipework and manholes. The structural issues will be investigated further with a view to repairing them.
Cllr Edwards reported road closures in Halton Fenside to repair a telegraph pole; the road closure signs have not been collected yet after the works were completed.
c. To receive an update on the new general waste bins.
Cllr Sisson advised that the PCC turned down the offer of the waste bin to be located near the Church over concerns of fly tipping. New locations suggested included at the end of Green Lane on Reddings Corner, Steeping Lane or to contact the school if they needed a new bin. Cllr Sisson requested additional locations to be put forward in the following weeks.
90. To receive an update on the Emergency Plan and Community Safety Planning.
Cllr Sisson advised that Flood Resilience Programme Co-Ordinator suggested arranging a second sign-up session, however, Cllrs Sisson and Edwards did not see the need. Cllr Sisson will contact the co-ordinator to confirm whether LCC have the details from the first session.
91. To consider policies for adoption:
a. Community Engagement Policy
b. Data Breach Policy
c. IT Policy
d. Risk Register
All policies were taken from LALC templates and circulated with Councillors prior to the meeting. Cllr Holmes recommended removing points that did not apply to the Council for the Community Engagement Policy and Cllr Robson recommended some up to date amendments for the IT Policy and Data Breach Policy; amended policies were circulated with Councillors prior to the meeting.
Cllr Edwards recommended including a section about the back-up copy of the laptop data. The Clerk to amend.
It was resolved unanimously to adopt all policies. The Clerk to arrange.
92. To confirm meeting dates for 2026-27.
The Clerk provided a list of provisional meeting dates for 2026-27. Cllr Sisson noted that no meeting date is listed for May 2027 as there will be an election, and the following meeting must be within 2 weeks following the election. It was resolved unanimously to approve the meeting dates for 2026-27.
93. To consider agenda items for the next meeting
No items suggested.
94. To confirm the date of the next meeting as Thursday 14th May 2026.
The date of the next full Council meeting was confirmed as Thursday 14th May 2026. This meeting will be preceded by the Annual Parish Meeting.
95. To resolve to exclude the public and the media to discuss confidential matters in accordance with The Public Bodies (Admission to Meetings) Act 1960.
It was resolved unanimously to exclude members of the Public and Media to allow the Parish Council to discuss confidential matters.
96. To consider tenders for the maintenance contract
The Clerk contacted 5 contractors with only 2 providing quotes. It was resolved unanimously to go with the best value quote. The Clerk to clarify the pricing structure for the duration of the contract and arrange.
With no further comments, Cllr Sisson closed the meeting at 8:31pm.
Signed…………………………………………………………………………………
Chair of the Council - Cllr D Sisson
Signed………………………………………………………………………………..
Clerk to the Council and RFO - Jack Sargent
Thursday 14th May 2026