July 2025 DRAFT Minutes
Clerk’s Contact Details
Clerk’s Office, Franklin Hall, Halton Road, Spilsby. PE23 5LA.
07872 943179 | HHPCClerk@outlook.com
Halton Holegate with Halton Fenside Parish Council
Minutes of the full Council meeting held at Halton Holegate Methodist Chapel on Thursday 10th July 2025 commencing at 7pm. These are notes of the meeting until approved as a true and accurate record.
Present:
Cllrs D Sisson (Chair), C Holmes (Vice-Chair), S Andrew, C Clare, and T Robson; County Councillor M Hume and District Councillor T Taylor.
Clerk - J Sargent.
Public Session
There were no members of the public in attendance.
Lincolnshire County Councillor M Hume
Recently elected County Councillor M Hume introduced herself, giving an update on her background, work experience and desire to enter local politics. Cllr Hume acknowledged the good work of her predecessor and assured the Parish Council hard work would be done on behalf of the parish, the ward and the county.
Cllr Sisson thanked Cllr Hume for the introduction and hoped that work between members of the Parish, District and County Councils can continue to be collaborative.
Cllr Hume provided a written report, included as an attachment to these minutes. The report included issues on fixmystreet that had not been resolved, issues on Station Road, flooding issues and addressing concerns over the Environmental Scrutiny Committee at LCC. Cllr Hume also hopes to encourage more people to engage in politics.
Cllr Sisson expressed concern regarding the newly amalgamated Environmental Scrutiny Committee as it appears the new administration at LCC seemed to have potentially reduced the effectiveness in managing flood risk at the local level and especially holding the Environment Agency to account.
East Lindsey District Councillor T Taylor
District Councillor T Taylor provided information via email circulated with Councillors prior to the meeting. Cllr Taylor was honoured and delighted to confirm being elected as the new Chair of ELDC.
Cllr Taylor reported that a press release has been issued for the Greater Lincolnshire Authority. ELDC are putting a proposal forward, which they hope will be acceptable to the Government. The proposal includes splitting the authority into a north and south administrations, based on population distribution across the County. Cllr Taylor advised there would not be a consultation and that proposals could be implemented in 2028. The Clerk confirmed circulating the press release.
With no further matters, it was resolved unanimously to go into formal session.
25. Chair’s Welcome.
The Chair confirmed the Council was quorate, welcomed all present, and thanked Councillors for their attendance and congratulated Cllr Terry Taylor on his appointment as Chair of ELDC.
26. Apologies.
It was resolved unanimously to accept apologies from Cllrs C Edwards and J Vickers.
27. Declarations of Interest.
None received.
28. To confirm the minutes of the Annual Meeting of the Council held on Thursday 8th May 2025.
With no matters arising, it was resolved unanimously to accept the minutes from May as a true and accurate record.
29. Finances:
a. To approve the list of accounts submitted for consideration for May.
With no matters arising, it was resolved unanimously to accept the list of accounts submitted for consideration. The Accounts Report included as an attachment to these minutes.
b. To receive an updated Bank Reconciliation for May.
The Clerk provided a bank reconciliation, to keep Councillors up to date on the Council’s financial status, for information purposes only. The Bank Reconciliation Report included as an attachment to these minutes.
c. To approve the list of accounts submitted for consideration for June.
With no matters arising, it was resolved unanimously to accept the list of accounts submitted for consideration. The Accounts Report included as an attachment to these minutes.
d. To receive an updated Bank Reconciliation for June.
The Clerk provided a bank reconciliation, to keep Councillors up to date on the Council’s financial status, for information purposes only. The Bank Reconciliation Report included as an attachment to these minutes.
30. To receive a budget review for the first quarter of the financial year 2025-26.
The Clerk provided a budget review for the first quarter of the financial year 2025-26. No questions were raised. The budget review is included as an attachment to these minutes.
31. To receive reports from:
a. The Chair
Cllr Sisson circulated a written report prior to the meeting via email, included as an attachment to these minutes. Cllr Sisson confirmed almost having access to the Council’s online banking and previous Councillors have been removed as signatories.
b. The Clerk
No report provided.
32. To receive notification of any planning permissions, refusals, withdrawals, or amendments.
a. To receive an update on the proposed Halton Road Housing Development.
Cllr Sisson advised that he understood the developers and planners are working on documents to see the reserved matters discharged, but no further information is publicly available. Issues remain over surface water and flood risk implications. No formal progress has been made.
b. NSIP - Ossian Transmission Consultation
No updates to report.
Cllr Sisson updated Cllr Hume that 5 projects are planned to come through or close to the parish, without co-ordinated approach.
c. Planning application reference 02105/25/FUL - Notification of Decision - Approved.
The Clerk confirmed that the planning application notice had been circulated via email prior to the meeting.
33. To receive an update on highways, footpaths, and road closures.
a. Issues on Station Road.
Cllr Sisson received an update from the LCC Highways East manager, included as an attachment to these minutes, which confirmed that further updates would be available in September once the Planning Committee has met to consider the objections submitted.
Cllr Holmes suggested that issues have been getting worse over the last 2 years, without any progress. Cllr Sisson requested comments in writing, to be forwarded to the Highways Manager.
b. Issues to be reported or already reported to fix my street.
Cllr Sisson reported fly tipping on Peasgate Lane which was cleared within 7 days.
c. To consider requesting dog waste bins on Green Lane and at the Toynton crossroads.
Cllr Edwards requested the Council consider new bins after feedback from parishioners. Cllr Sisson updated Members on the locations of 3 bins that have been requested. Cllr Robson requested a further general waste bin for Northorpe Road. It was resolved unanimously to request 4 new general waste bins from ELDC. Cllr Taylor advised there is a form to complete when requesting new bins from ELDC.
34. To receive an update on Flood Risk Management planned for Halton Holegate and Halton Fenside.
Cllr Sisson reported that the Halton Holegate feasibility study is progressing, and officers will be visiting the parish within the next 3-6 weeks, however, there is a need to establish the intentions of the Environment Agency as they had 3 of the 6 recommendations for improvements.
Cllr Sisson also reported a rumour that the Environment Agency are planning to withdraw maintenance on low-risk category systems, including the River Lymn and River Steeping. This could cause major issues in the future which could lead to overtopping. Two thirds of properties flooded in Halton Holegate was due to rivers overtopping. It was resolved unanimously for Cllr Sisson to request further information from the Environment Agency.
35. To consider a response to the Grimsby to Walpole Pylon Project consultation.
The Clerk reported attending a consultation event and provided Councillors with paperwork including information about the project and consultation response forms. The Clerk advised that representatives from the National Grid suggested that a second line of pylons would follow after the first line has been completed. The Clerk questioned National Grid representatives about the scale of land loss, why it needed to come onshore in Lincolnshire, go across the length of Lincolnshire rather than go onshore in Norfolk and why the project could not be co-ordinated with the other transmissions lines going underground.
National Grid representatives advised that it would cost £3 billion more to put the cables underground and it is Government policy to go overground where possible, and that power from these cables would supply Lincolnshire. It was resolved unanimously to object to the plans. The Clerk to submit a response.
36. To consider moving to .gov.uk email addresses for official council business and to review quotations received.
Cllr Sisson advised that the new Practitioners guide recommends the use of .gov.uk email addresses on an authority owned domain. Cllr Sisson confirmed that it is only the Clerk that needs to have this email address, but it can be available to all Councillors and that it can be included in the budget for the year. Email addresses suggested were for the Clerk, the Chair and for general information. Cllr Taylor recommended the use of these email addresses for better security. It was resolved by majority to approve the use of .gov.uk email addresses. The Clerk to arrange.
37. To receive an annual report on the Halton Holegate and Alice Audley Charity Trust from Cllr T Robson.
Cllr Robson reported 10 recipients of grants in 2024, and that the trust is not a registered charity. Cllr Robson also reported issues with banking and signatories. No activity is expected until the end of 2025.
38. To consider agenda items for the next meeting
• Greater Lincolnshire Authority proposals
• Removal of the Environment Group Scrutiny Panel
• Station Road, if an update is available.
39. To confirm the date of the next meeting as Thursday 11th September 2025.
The date of the next meeting was confirmed as Thursday 11th September 2025.
With no further comments, Cllr Sisson closed the meeting at 8:30pm.
Signed…………………………………………………………………………………
Chair of the Council - Cllr D Sisson
Signed………………………………………………………………………………..
Clerk to the Council and RFO - Jack Sargent
Thursday 11th September 2025