September 2025 DRAFT Minutes
Clerk’s Contact Details
Clerk’s Office, Franklin Hall, Halton Road, Spilsby. PE23 5LA.
07872 943179 | HHPCClerk@outlook.com
Halton Holegate with Halton Fenside Parish Council
Minutes of the full Council meeting held at Halton Holegate Methodist Chapel on Thursday 11th July 2025 commencing at 7pm. These are notes of the meeting until approved as a true and accurate record.
Present:
Cllrs D Sisson (Chair), C Holmes (Vice-Chair), S Andrew, and C Edwards; County Councillor M Hume and District Councillor T Taylor.
Clerk - J Sargent.
Public Session
There were no members of the public in attendance.
Lincolnshire County Councillor M Hume
County Councillor M Hume reported that flags installed by members of the public will be left in place as they signify national pride, unless placed illegally. Cllr Hume reported that the County Council support option one for the Greater Lincolnshire Authority that splits Lincolnshire into north and south unitary authorities. This option keeps current departments in the same areas. Cllr Hume brought some paperwork detailing the different options, the Clerk to copy and circulate with Councillors.
East Lindsey District Councillor T Taylor
District Councillor T Taylor reported that the Local Government Association is meeting with Government ministers to continue lobbying for the funding mechanism for drainage boards. Cllr Taylor to circulate further information via email.
Cllr Taylor advised that anyone wishing to use postal votes for elections will have to reaffirm their identity with a deadline in October.
Cllr Taylor confirmed there was not a consultation over devolution, rather that Government wants an idea of preferences and suggested that splitting Lincolnshire into two unitary authorities will divide population almost equally. Cllr Taylor advised that there would likely be a reduction in Councillors and therefore Councillors would be less likely to be able to attend Parish meetings.
With no further matters, it was resolved unanimously to go into formal session.
40. Chair’s Welcome.
The Chair welcomed all present and thanked Councillors for their attendance.
41. Apologies.
It was resolved unanimously to accept apologies from Cllrs C Clare and T Robson (work commitments; no apologies received from Cllr J Vickers.
42. Declarations of Interest.
None received.
43. To confirm the minutes of the full Council held meeting on Thursday 10th July 2025.
With no matters arising, it was resolved unanimously to accept the minutes from July as a true and accurate record.
44. Finances:
a. To approve the list of accounts submitted for consideration for July.
With no matters arising, it was resolved unanimously to accept the list of accounts submitted for consideration. The Accounts Report included as an attachment to these minutes.
b. To receive an updated Bank Reconciliation for July.
The Clerk provided a bank reconciliation, to keep Councillors up to date on the Council’s financial status, for information purposes only. The Bank Reconciliation Report included as an attachment to these minutes.
c. To approve the list of accounts submitted for consideration for August.
With no matters arising, it was resolved unanimously to accept the list of accounts submitted for consideration. The Accounts Report included as an attachment to these minutes.
d. To receive an updated Bank Reconciliation for August.
The Clerk provided a bank reconciliation, to keep Councillors up to date on the Council’s financial status, for information purposes only. The Bank Reconciliation Report included as an attachment to these minutes.
45. To receive reports from:
a. The Chair
Cllr Sisson circulated a written report prior to the meeting via email, included as an attachment to these minutes. Cllr Sisson confirmed the Clerk is due to have an annual appraisal with members of the Personnel Committee, an update to be provided in November. Cllr Sisson also confirmed having access to the Council’s online banking.
b. The Clerk
The Clerk suggested applying for bronze accreditation through the Local Council Award Scheme as the Council meet almost all the criteria. More work will be done to identify what else is required and will brought to Council to consider at a later date.
46. To receive notification of any planning permissions, refusals, withdrawals, or amendments.
a. To receive an update on the proposed Halton Road Housing Development.
Cllr Sisson confirmed that a response from the Parish Council had been submitted to ELDC, a copy is included as an attachment to these minutes and available to view on ELDC website -
S_165_00287_24-HALTON_HOLEGATE_PARISH_COUNCIL_COMMENTS-7773974.pdf.
Cllr Sisson noted that in the Parish Council’s response, it was highlighted that there were missed opportunities by ELDC to require the developers to consider the wider impact of drainage issues but acknowledged that the developers have reduced the runoff rate. Cllr Sisson also noted concerns over traffic management, no improvements to the crossroads in Spilsby, no footpath improvements to Ashby Road or Halton Road, and no improvements to parking issues on Halton Road.
Cllr Taylor confirmed that Spilsby Town Council has submitted a comprehensive response to ELDC which included a request for a public meeting with the developer and stakeholders. The Clerk to update Councillors when the meeting is confirmed. Cllr Taylor also reminded Councillors that this will be a long-term project with approximately 40 houses built per year, however, the infrastructure will be built before the houses.
The Clerk suggested that it appeared there was not a co-ordinated approach or long-term plan from LCC and ELDC regarding the wider infrastructure. The spine road of the estate will act as a short cut between Ashby Road and Halton Road, which will be detrimental to residents on the estate. The Clerk suggested there needed to be a separate road outside of the estate linking Ashby Road and Halton Road to form the beginning of a ring road around Spilsby, eventually linking Halton Road to the A16. The Clerk also expressed concern that LCC’s education department did not comment on the plans despite the inevitability that there will be school aged children living on the estate once it's built. Spilsby Primary School is full and Halton Holegate Primary School is almost at capacity. LCC have offered no suggestion as to new school places or even a new school which may be required in the future, as the estate will almost double the size of Spilsby.
Councillors expressed concern over the construction of the medical centre and stressed the need for it. Cllr Taylor confirmed it is now a separate planning application.
Cllr Sisson criticised expert consultees, citing no comments from Anglian Water, the Environment Agency, LCC Education department and LCC Highways to a certain extent.
b. NSIP - Ossian Transmission Consultation
No updates to report.
c. Planning Application | erection of a dwelling/annexe at Wadsley Farm, 53 Station Road.
Cllr Sisson explained the plans included a condition that the dwelling would not be split from the existing property to create two dwellings and insisted that this condition remains.
It was resolved unanimously to support the application providing the condition remains that the dwellings are not separated.
47. To receive an update on highways, footpaths, and road closures.
a. Issues on Station Road.
No updates to report.
b. Issues to be reported or already reported to fix my street.
Cllr Edwards confirmed rubbish that had been fly tipped has been removed from Steeping Lane. Cllr Sisson advised the weeds growing it the gutter on the Halton Road had been reported to fixmystreet but had not yet been removed.
c. To consider purchasing two new general waste bins for Halton Fenside.
Prior to the meeting the Clerk provided examples of and approximate prices (depending on fixings and additions) of a steel bin and a polymer bin. Cllr Edwards suggested applying for some grant funding from District Councillor T Taylor to help offset the costs to the Council. Councillors discussed locations on Northorpe Road and at the crossroads.
The Clerk confirmed that ELDC would add the bins to their emptying schedule if they were supplied by the Parish Council.
It was resolved unanimously to apply for grant funding from District Cllr T Taylor to purchase one new general waste bin.
48. To receive an update on Flood Risk Management planned for Halton Holegate and Halton Fenside.
Cllr Sisson reported that on 18th September at 13:00 the Parish Council will host multi-agency personnel at the request of LCC’s Flood Risk Management Team as well as consultants who will start investigations into reducing the flood risk in the parish, based on the work from the Parish Council’s flood report and the section 19 report.
Cllr Sisson suggested that this meeting will be a positive step for the parish and will raise the issue of riparian responsibilities on dykes that have not been maintained.
49. To receive an update on the Emergency Plan.
Cllr Edwards advised receiving some modifications from the Resilience Forum to incorporate and circulate with Councillors.
50. To consider a response to recent proposals for a Greater Lincolnshire Authority
Cllr Sisson reported attending an online seminar hosted by Craig Leyland from ELDC and other senior Councillors from ELDC and Boston Borough Council to discuss ELDC’s preferred proposal from the Greater Lincolnshire Authority - to spilt into two unitary authorities, north and south.
Cllr Taylor reaffirmed that there was not a consultation over devolution; it will be a decision made by National Government. ELDC’s proposal is similar to the Government’s and keeps districts roles together.
51. To consider agenda items for the next meeting
• Waste Bins
• Emergency Plan
• Report from meeting on 18th September
52. To confirm the date of the next meeting as Thursday 13th November 2025.
The date of the next meeting was confirmed as Thursday 13th November 2025.
With no further comments, Cllr Sisson closed the meeting at 8:45pm.
Signed…………………………………………………………………………………
Chair of the Council - Cllr D Sisson
Signed………………………………………………………………………………..
Clerk to the Council and RFO - Jack Sargent
Thursday 13th November 2025