2026 Minutes

Clerk’s Contact Details

Clerk’s Office, Franklin Hall, Halton Road, Spilsby. PE23 5LA.

07872 943179 | clerk@haltonholegate-pc.gov.uk 

Halton Holegate with Halton Fenside Parish Council

Minutes of the full Council meeting held at Halton Holegate Methodist Chapel on Thursday 9th July 2026 commencing at 7pm. These are notes of the meeting until approved as a true and accurate record. 

Present:

Cllrs D Sisson (Chair), C Holmes (Vice-Chair), S Andrew, C Clare, C Edwards, and T Robson; County Councillor M Hume and Clerk - J Sargent.

Public Session

There were no members of the public in attendance. 

Lincolnshire County Councillor M Hume

County Councillor M Hume reported that Cllr David East is now the Chief Executive of Highways and can provide contact details if required. 

Cllr Hume also reported on the LCC Initiative ‘InspireU’ for people aged 16-24 years old to help find apprenticeships and life skills. Positive feedback has been received about the scheme and if any young people are interested in taking part to get in contact for further information. 

LCC Councillors now have two grants available, for smaller projects up to £3,000.00 and for larger projects up to £10,000.00. Contact Cllr Hume for more information.

Cllr Hume added that there are proposals to increase access to NHS dental care in the area, food waste bins will soon be rolled out and the men’s Lloyds Tour of Britain cycling race will be coming to Lincolnshire with two stages, one in Lincoln and one from Boston to Skegness. 

Cllr Hume has also been appointed to LCC’s Standing Advisory Council on Religious Education (SACRE).

East Lindsey District Councillor T Taylor

District Councillor T Taylor was not in attendance but provided information via email circulated with Councillors prior to the meeting. 

With no further matters, it was resolved unanimously to go into formal session.

26. Chair’s Welcome.

The Chair confirmed the Council was quorate, welcomed all present, and thanked Councillors for their attendance.

27. Apologies.

None received. 

28. Declarations of Interest.

None received. 

29. To confirm the minutes of the Annual Meeting of the Council held on Thursday 14th May 2026. 

With no matters arising, it was resolved unanimously to accept the minutes from May as a true and accurate record.

30. Finances:

a. To approve the list of accounts submitted for consideration for May.

With no matters arising, it was resolved unanimously to accept the list of accounts submitted for consideration. The Accounts Report included as an attachment to these minutes. 

b. To receive an updated Bank Reconciliation for May.

The Clerk provided a bank reconciliation, to keep Councillors up to date on the Council’s financial status, for information purposes only. The Bank Reconciliation Report included as an attachment to these minutes.

c. To approve the list of accounts submitted for consideration for June.

With no matters arising, it was resolved unanimously to accept the list of accounts submitted for consideration. The Accounts Report included as an attachment to these minutes.

d. To receive an updated Bank Reconciliation for June.

The Clerk provided a bank reconciliation, to keep Councillors up to date on the Council’s financial status, for information purposes only. The Bank Reconciliation Report included as an attachment to these minutes.

e. To receive a summary of the bank accounts through the first quarter of the financial year. 

The Clerk provided a summary of income and expenditure for the First Quarter of the Financial Year, to keep Councillors up to date on the Council’s financial status, for information purposes only, included as an attachment to these minutes.

f. To receive a budget review for the first quarter of the financial year 2026-27.

The Clerk provided a budget review for the first quarter of the financial year 2026-27. No questions were raised. The budget review is included as an attachment to these minutes.

31. To receive reports from the Chair

Cllr Sisson circulated a written report prior to the meeting via email, included as an attachment to these minutes. Cllr Sisson also reported that LCC have increased the fuel allowance that can be claimed on expenses to 0.55p per mile. It was resolved unanimously to apply the new allowance to any new fuel expenses claims. 

32. To receive notification of any planning permissions, refusals, withdrawals, or amendments. 

a. To receive an update on the proposed Halton Road Housing Development. 

No updates to report. 

b. To receive an update on new green energy projects.

The Clerk circulated an update via email which included a link to a short video - https://www.nationalgrid.com/the-great-grid-upgrade/grimsby-to-walpole.

33. To receive an update on highways, footpaths, and road closures.

a. Issues on Station Road. 

Cllr Sisson circulated two proposals for the waiting restrictions on Station Road. The June proposals included green and blue areas to have exemptions from 8:00 - 9:30 and 14:30 - 16:00, whereas the July proposals suggested exemptions from 7:00 - 17:00. Cllr Sisson suggested that the blue zone should include buses, taxis and school deliveries. 

It was resolved unanimously to support the July proposals. 

b. Issues to be reported or already reported to fix my street.

Cllr Sisson commended the installation of a new footpath near the Chapel. Cllr Edwards suggested the hedge needed cutting back. Cllr Holmes advised that a street sign had been completely covered by an overgrown hedge and requested that it is reported to fixmystreet so the relevant bodies can arrange its maintenance. 

34. To receive an update on the Emergency Plan and Community Safety Planning. 

Cllr Edwards advised being invited to a tabletop exercise and a community resilience conference in September; Cllrs Edwards and Robson to attend the conference.

35. To consider policies for adoption:

a. Co-option Policy and Procedure.

b. Document Retention Policy.

c. Equality and Diversity Policy.

d. Expenses Policy.

e. Health and Safety Policy.

All policies were taken from LALC templates and circulated with Councillors prior to the meeting. Cllr Sisson noted the change in fuel expenses rate at 0.55p per mile to be included in the Policy.

Cllr Robson advised that the Document and Retention Policy should refer to the Data Protection Act 2018. The Clerk to amend. 

It was resolved unanimously to adopt all policies tabled for consideration. 

36. To consider supporting the Tour of Britain as it passes through the parish. 

Cllr Sisson reported that the men’s Lloyds Tour of Britain cycling race will be coming through the parish on stage two, starting in Boston, finishing in Skegness and suggested this is a once in a lifetime opportunity to support an elite sporting event, which will be broadcast nationally and internationally. Cllr Sisson suggested decorating the route through the parish to support the event such as installing a cross-street banner, flags and bunting for the roadside.

The Clerk suggested lining the route with bikes or wheels painted in the leader’s jersey colours; providing souvenirs such as cycling hats, cowbells, water bottles; putting up union and Lincolnshire flags. The Clerk suggested using the District Councillors previous donation of £500.00 towards supporting the event. The Clerk to acquire quotes and circulate with Councillors. 

Cllr Sisson suggested including the whole community on supporting the event such as the school, the Church, the Ladies Club, the pub and the Old Hall Care Home. 

It was resolved unanimously to use the £500.00 donation towards supporting the event.

37. To consider appointing an Internal Auditor for the next three financial years. 

It was resolved unanimously to continue to use Clark’s Clerical Services as the Council’s Internal Auditor for the next three financial years.

38. To consider agenda items for the next meeting

None suggested. 

39. To confirm the date of the next meeting as Thursday 10th September 2026.

The date of the next meeting was confirmed as Thursday 10th September 2026. 

With no further comments, Cllr Sisson closed the meeting at 8:26pm.

Signed…………………………………………………………………………………

Chair of the Council - Cllr D Sisson

Signed………………………………………………………………………………..

Clerk to the Council and RFO - Jack Sargent

Thursday 10th September 2026