2026 Minutes

Clerk’s Contact Details

Clerk’s Office, Franklin Hall, Halton Road, Spilsby. PE23 5LA.

07872 943179 | clerk@haltonholegate-pc.gov.uk 

Halton Holegate with Halton Fenside Parish Council

Minutes of the full Council meeting held at Halton Holegate Methodist Chapel on Thursday 10th September 2026 commencing at 7pm. These are notes of the meeting until approved as a true and accurate record. 

Present:
Cllrs D Sisson (Chair), C Holmes (Vice-Chair), S Andrew, C Clare, and C Edwards; District Councillor T Taylor and Clerk - J Sargent.

There were two members of the public in attendance. 

Public Session
Resident 1 raised concerns regarding the siting of 2 mobile homes, a touring caravan and several vehicles in a field off Peasgate Lane. The resident has spoken with ELDC who confirmed no planning permission has been granted and expressed concerns that in the future the land may be used for touring camping and a petting farm.

The resident also raised concerns regarding access to the site, fencing, the illegal change of use of the agricultural land, water supply and waste disposal, and the potential impact on neighbouring properties as well as the surrounding area.

Additional concerns were raised over animal welfare, as there are alpacas, goats, and sheep on site without suitable shelter, grazing and access to clean water.

Resident 2 expressed concern over the increased traffic on Peasgate Lane and wildlife in the area. 

Cllr Sisson advised that potential contraventions have been reported to ELDC’s Planning Enforcement Team, with confirmation received that a case is open and was under investigation. Cllr Sisson thanked the residents for bringing their concerns to the Parish Council’s attention.

Lincolnshire County Councillor M Hume
County Councillor M Hume was not in attendance; no written report provided.

East Lindsey District Councillor T Taylor
District Councillor T Taylor provided information via email circulated with Councillors prior to the meeting and added that Local Government Reorganisation has been suspended pending further review, not just in Lincolnshire, but nationwide. Parish and District councils will continue to operate under the existing arrangements, with the next scheduled local elections to proceed in May 2027, without the election of shadow Councillors for the new authority. 

With no further matters, it was resolved unanimously to go into formal session.

40. Chair’s Welcome.
The Chair confirmed the Council was quorate, welcomed all present, and thanked Councillors for their attendance.

41. Apologies.
It resolved unanimously to accept apologies from Cllrs T Robson and J Vickers. 

42. Declarations of Interest.
None received. 

43. To confirm the minutes of the full Council Meeting held on Thursday 9th July 2026. 
With no matters arising, it was resolved unanimously to accept the minutes from July as a true and accurate record.

44. Finances:
a. To approve the list of accounts submitted for consideration for July.
With no matters arising, it was resolved unanimously to accept the list of accounts submitted for consideration. The Accounts Report included as an attachment to these minutes. 

b. To receive an updated Bank Reconciliation for July.
The Clerk provided a bank reconciliation, to keep Councillors up to date on the Council’s financial status, for information purposes only. The Bank Reconciliation Report included as an attachment to these minutes.

c. To approve the list of accounts submitted for consideration for August.
With no matters arising, it was resolved unanimously to accept the list of accounts submitted for consideration. The Accounts Report included as an attachment to these minutes.

d. To receive an updated Bank Reconciliation for August.
The Clerk provided a bank reconciliation, to keep Councillors up to date on the Council’s financial status, for information purposes only. The Bank Reconciliation Report included as an attachment to these minutes.

45. To receive reports from the Chair
Cllr Sisson circulated a written report prior to the meeting via email, included as an attachment to these minutes. Cllr Sisson also reported that the recent Tour of Britain event had been very well received, thanked to all Councillors, the Clerk, the school and members of the community who had contributed to organising and supporting the event.

Cllr Sisson hoped this would contribute to developing a positive and more cohesive relationship between the Parish Council and the school.

Cllr Sisson asked the Clerk to contact the Healthy Communities Partnership to request a representative from the Parish Council be involved - Cllr Holmes volunteered.

46. To receive notification of any planning permissions, refusals, withdrawals, or amendments. 
a. Planning Application Consultation 01136/26/RVC | Application to vary condition 2 at Wadsley Farm, 53 Station Road, Halton Holegate.
Notification of this consultation was circulated with the Councillors and responses, where required, were submitted to ELDC, in line with the Council’s Scheme of Delegation. The Council’s feedback can be viewed on ELDC’s planning portal or a copy can be provided by the Clerk.

b. Enforcement Case: EC/01073/26
The concerns raised by residents, together with the additional information discussed at the meeting, will be passed to the ELDC's Planning Enforcement Team whose investigation should conclude by 20th September. 

Cllr Andrew suggested that the owners were in breach of planning regulations relating to change of use of agricultural land. Cllr Sisson recommended waiting to hear from ELDC, for the result of the investigation; if no correspondence is received, the Clerk to follow up with the Case Officer.

Cllr Sisson suggested updating ELDC’s Enforcement Team on the no. of mobile homes on-site and Parish Councillors concerns over potential pollution risks and sanitation, highways issues and over access to clean water.

District Councillor T Taylor offered to follow up with ELDC on behalf of the Parish Council.

c. To receive an update on the proposed Halton Road Housing Development. 
District Councillor T Taylor offered to make enquiries regarding the current position of the proposal and report back to the Council.

d. To receive an update on new green energy projects.
No new updates available. 

47. To receive an update on highways, footpaths, and road closures.
a. Issues on Station Road. 
Cllr Sisson contacted LCC, confirm the Council’s preferred proposals and sought confirmation that there were no conditions preventing school deliveries, and suggested a designated loading zone. Cllr Sisson to follow up. 

Cllr Holmes reported that the Peasgate Lane junction with Station Road was becoming an issue with parked cars causing visibility issues. 
 
b. Issues to be reported or already reported to fix my street.
Cllr Edwards reported fly-tipping of items being left at the new refuse bin. Cllr Edwards also reported information received regarding the footway on the B1195 between Halton Holegate and Spilsby to clear for the safe use by pedestrians.

Cllr Andrew reported a large sandstone boulder through the Holegate; Cllr Sisson to investigate. 

48. To receive an update on the Emergency Plan and Community Safety Planning. 
Cllr Edwards mentioned the upcoming community resilience conference in September; updates to be provided in November. 

Cllr Sisson reported that LCC’s flood team have issued notices relating to investigations into flooding and land drainage. The investigation will involve surveys of properties and land, with landowners' permission required for access. Cllr Sisson also to attend an upcoming Steeping River resilience forum.

49. To consider requesting a winter salt bag from LCC.
Councillors advised that the salt bins had been checked and were generally in satisfactory condition. No request for further salt required. 
50.To consider new staff appraisal procedures.  
Cllr Clare designed a new appraisal form, in a format that is easy to complete and digest the information. The form will identify goals and job satisfaction as well as if extra support is required from the Council. 

It was resolved unanimously to trial the form at the next appraisal meeting and review after. 

51. To consider agenda items for the next meeting
• An update on the Emergency Plan and Community Safety Planning Conference.

52. To confirm the date of the next meeting as Thursday 12th November 2026.
The date of the next meeting was confirmed as Thursday 12th November 2026. 

With no further comments, Cllr Sisson closed the meeting at 8:30pm.

Signed…………………………………………………………………………………
Chair of the Council - Cllr D Sisson

Signed………………………………………………………………………………..
Clerk to the Council and RFO - Jack Sargent

Thursday 12th November 2026