Publication Scheme
Halton Holegate with Fenside Parish Council
Last reviewed: July 22
Information available from Halton Holegate Parish Council under the model publication scheme
The Freedom of Information Act 2000 requires a local authority to prepare a publication scheme detailing the infor-mation available from a local council. Anyone wishing to view or have copies of the documents listed below should contact the Clerk to the Council or visit our website.
Information may also be inspected at the Parish Council premises by prior appointment.
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Information to be published |
How the information can be obtained |
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Class1 - Who we are and what we do (Organisational information, structures, locations and contacts) |
Parish website https://halton-holegate.parish.lincolnshire.gov.uk/council-business |
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Who’s who on the Council and its Committees |
Displayed on the website https://halton-holegate.parish.lincolnshire.gov.uk/council-business |
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Contact details for Parish Clerk and Council members |
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Location of Council office and accessibility details |
The Parish Council does not have its own office. Meetings held in Methodist Chapel in Station Road. Meeting dates and Contact details on the website. |
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Staffing structure |
We employ a part time Parish Clerk |
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Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, contracts and financial audit) |
Covered by Minutes, Budgets and Audit documents on the website and at the Annual Parish Meeting. |
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Current and previous financial year |
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Annual return form and report by auditor |
On the Website. https://halton-holegate.parish.lincolnshire.gov.uk/ |
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Finalised budget |
On Website https://halton-holegate.parish.lincolnshire.gov.uk/downloads/download/8/budgets?downloadID=8 |
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Precept |
On Website in budget documents https://halton-holegate.parish.lincolnshire.gov.uk/downloads/download/8/budgets?downloadID=8 |
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Borrowing Approval letter |
n/a |
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Financial Standing Orders and Regulations |
On the website. https://halton-holegate.parish.lincolnshire.gov.uk/council-business/policies-procedures/7 |
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Grants given and received |
A one off grant of £496 was received from the National Lottery to fund some of the Jubilee Community Picnic. This will be visible on the May 2022 Minutes |
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List of current contracts awarded and value of contract |
Available on request |
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Members’ allowances and expenses |
n/a Policy currently in draft |
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Class 3 – What our priorities are and how we are doing (Strategies and plans, audits, inspections and reviews) |
Currently not applicable |
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Parish Plan |
Currently not applicable |
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Annual Report to Parish or Community Meeting (current and previous year as a minimum) |
Presented at Annual Parish meeting and Available on request |
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Quality status |
Currently not applicable |
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Local charters drawn up in accordance with DCLG guidelines |
Currently not applicable |
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Class 4 – How we make decisions (Decision making processes and records of decisions) |
Recorded in minutes https://halton-holegate.parish.lincolnshire.gov.uk/downloads/download/19/minutes-2022 |
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Timetable of meetings (Council meetings and parish meetings) |
Shown on Minutes and on Parish Council Notice Board. |
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Agendas of meetings (as above) |
Website and Parish Council Notice Board https://halton-holegate.parish.lincolnshire.gov.uk/downloads/download/17/agenda-2022 |
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Minutes of meetings (as above) – NB this will exclude information that is properly regarded as private to the meeting. |
Website https://halton-holegate.parish.lincolnshire.gov.uk/downloads/download/19/minutes-2022 |
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Reports presented to council meetings - NB this will exclude information that is properly regarded as private to the meeting. |
Included in minutes of meetings if applicable https://halton-holegate.parish.lincolnshire.gov.uk/downloads/download/19/minutes-2022 |
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Responses to consultation papers |
Included in minutes of meetings if applicable https://halton-holegate.parish.lincolnshire.gov.uk/downloads/download/19/minutes-2022 |
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Included in minutes of meetings. and later recorded on ELDC website. https://halton-holegate.parish.lincolnshire.gov.uk/downloads/download/19/minutes-2022 |
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Bye-laws |
n/a |
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Class 5 – Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities) Current information only |
On the website and/or via Parish Clerk. https://halton-holegate.parish.lincolnshire.gov.uk/council-business/policies-procedures/1 |
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Policies and procedures for the conduct of council business: Procedural standing orders Code of Conduct Policy statements |
See ‘Policies’ on the web site and/or the Parish Clerk. https://halton-holegate.parish.lincolnshire.gov.uk/council-business/policies-procedures/1 |
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Policies about the employment of staff: Equality and diversity policy Health and safety policy Policies and procedures for handling requests for information Complaints procedures |
On Website https://halton-holegate.parish.lincolnshire.gov.uk/council-business/policies-procedures/1 |
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Information security policy |
Covered in standing orders https://halton-holegate.parish.lincolnshire.gov.uk/council-business/policies-procedures/7 |
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Records management policies (records retention, destruction and archive) |
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Data protection policies |
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Schedule of charges (for the publication of information) |
nil |
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Class 6 – Lists and Registers Currently maintained lists and registers only |
We have an Asset Register https://halton-holegate.parish.lincolnshire.gov.uk/downloads/file/66/assets-2021 and Register of interests |
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Any publicly available register or list |
No Hard copies but available on the website |
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Assets Register |
Website https://halton-holegate.parish.lincolnshire.gov.uk/downloads/file/66/assets-2021 |
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Disclosure log (Showing responses to requests; may not be held by parish councils) |
Not applicable |
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Register of members’ interests |
Shown on website https://halton-holegate.parish.lincolnshire.gov.uk/downloads/download/10/registers-of-interests?downloadID=10 |
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Register of gifts and hospitality |
Not applicable |
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Class 7 – The services we offer Current information only |
nil |
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Allotments |
Not applicable |
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Burial grounds and closed churchyards |
Not applicable |
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Community centres and village halls |
Not applicable |
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Parks, playing fields and recreational facilities |
Not applicable |
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Seating, litter bins, memorials and lighting |
Memorial seat details from Clerk |
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Bus shelters |
Not applicable |
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Markets |
Not applicable |
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Public conveniences |
Not applicable |
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Agency agreements |
Not applicable |
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Services for which the council is entitled to recover a fee. |
Not applicable |
Responses to planning applications
Contact details:
The Clerk to the Council at the Parish Office at hhpcclerk@outlook.com or visit our website https://halton-holegate.parish.lincolnshire.gov.uk/
Charges: A charge will be made for provision of hard copies of any of the listed information as follows:
Staff services, pro rata at £10.00 per hour
10p per copy for each A4 (black & white) sheet printed
Postage charges (if applicable) at the current 2nd Class Postage rates