May 2018 Minutes (AGM)
Halton Holegate Parish Council
MINUTES OF THE HALTON HOLEGATE PARISH COUNCIL AGM HELD ON 11th MAY 2018
Present
Councillors Cllr Mr. J Grant Chairman
Cllr Mr. D Sisson, Cllr Mr M Clough
Cllr Mr S Andrew, Cllr Ms. R Oliver
Cllr Mrs C Holmes,
In Attendance Mrs C Newton (Clerk)
Cllr Mr J Swanson (ELDC)
Cllr Mrs W Bowkett (LCC)
1 Apologies for absence
None
2 To sign as correct the Minutes from the last meetings held on 8th March 2018 Proposed Cllr Andrew seconded Cllr Ms Oliver and unanimously agreed that that the Minutes should be signed
3 Declarations of Interest
Cllr Clough & Cllr Ms Oliver – Planning item 9 d
4 Election of Chairman
Cllr Andrew nominated Cllr Grant, seconded by Cllr Ms. Oliver and unanimously agreed. Cllr Grant accepted the office
Election of Vice Chairman
Cllr Clough advised the Council that he was unable to continue in his role of Vice Chair
Cllr Andrew nominated Cllr Sisson, seconded Cllr Grant and unanimously agreed – Cllr Sisson accepted the post
5 To confirm the following appointments
a) Responsible Financial Officer- Clerk
b) Internal Auditor – Mrs. V Clark – All Day Virtual PA
c) Agriculture & wildlife management including Tree Warden– Cllr Mr. M Clough
d) Agriculture & water management Cllr Mr. James Grant
e) Personnel & Procedures Cllr Mrs. C Holmes
f) Buildings & Development Cllr Mr. S. Andrew
g) Footpaths North Cllr Ms. R Oliver
South Cllr Mr. D Sisson
h) Finance Portfolio Holder Cllr Mr. D Sisson
i) Website Portfolio Holder Cllr Mr D Sisson
j) Personnel Committee
Chair Cllr Mrs. C Holmes
Cllr Mr. D Sisson
Cllr Mr. M Clough
k) Grievance Committee
Chair Cllr Mr. S Andrew
Cllr Ms. R Oliver
Appointments Confirmed
There is one Councillor vacancy – still being advertised
Noted
6. Matters to Report from last meeting
a) Letter sent to LCC Concerning Northorpe footpath & letter sent to resident to advise of LCC response
Noted
7 Correspondence received
a) Clerk’s clerical Services – Full year internal Audit
The Chairman read out the report
8 Informative Matters from the LCC & ELDC Councillors
LCC Cllr Bowkett reported on Highway maintenance, and
the proposed Closure of the Boston Children’s ward
ELDC Cllr Swanson gave an update on the Community
Grants Scheme, Viking Link, the Local plan, and advised the
Parish Council that ELDC have written to Lloyds Bank
expressing concern over branch closures
9 Planning Applications - Cllr Mr. S Andrew
a) Decisions
S/072/00108/18
Planning Permission - Extension and alterations to the existing dwelling
to increase the roof height to create additional living accommodation
in the roof space. |
THE GRANARY, HIGHFIELD LANE, HALTON HOLEGATE, SPILSBY, PE23 5BN
Discussed between meetings in accordance with the Standing Orders
SUPPORT THE PRINCIPAL BUT OBJECT WITH COMMENTS
REFUSALOF PLANNING PERMISSION
S/072/00423/18
Planning Permission - Extension and alterations to existing dwelling
to provide an entrance a lounge with 2 no. en-larged bedrooms over.
HEDGEROW COTTAGE, NORTHORPE ROAD, HALTON HOLEGATE,
SPILSBY, PE23 5NZ
SUPPORT
FULL PLANNING PERMISSION
b) Responses
S/072/02072/17
Outline erection of 7no. dwellings (means of access and layout to
be considered).
LAND ADJACENT GREENVILLE, PEASGATE LANE
OBJECT
FURTHER COMMENTS SENT
S/072/00822/18
Planning Permission - Extension to existing agricultural
building to provide additional area for the housing of
livestock on the site of an existing barn which is to be removed.
GRANGE FARM, FEN ROAD, HALTON HOLEGATE,
SPILSBY, LINCOLNSHIRE, PE23 5PF
SUPPORT
c) Planning Standing Orders – The Clerk
Cost of extra meeting
Clerks renumeration 3 hours
Cost of Chapel £27.50
Plus, extra paper& Ink
Approx. cost £60 per extra meeting
It was unanimously agreed that ALL Councillors should follow
the Standing Orders
10. Finance – Councilor Mr. D Sisson
a) Bills to be paid
Salary April & May £273.12
Clerk’s Clerical Services £19.50
Community Lincs (ins) £166.60
It was unanimously agreed that these payments should be made
b) Funds Received – precept £3578.00
c) Balance of account £7763.52
Petty Cash £ 4.53
Noted
d) VAT refund of £85.57 has been applied for
e) P60 issued
Noted
f) Annual Audit (sent to Councillors before the meeting)
The Audit was presented by Cllr Sisson, who proposed that the Audit should be signed by the Chairman, seconded by Cllr Ms Oliver and unanimously agreed
11 Footpaths & Highways
To report – potholes by Providence cottage
Clerk is to check the highways are still checking the railway bridge
12 Feedback from Councillors
None
13 Meeting Dates – Suggested
2018
July 12th
Sept 13th
November 8th
2019
Jan 17th
Mch 14th
May 9th
14 Agenda Items for the next me
There being no further business the meeting ended at 9.15 pm