July 2018 Minutes
Halton Holegate Parish Council
MINUTES OF THE HALTON HOLEGATE PARISH COUNCIL HELD ON 12th JULY 2018
Present
Councillors Cllr Mr D Sisson (Vice Chair)
Cllr Mr S Andrew, Cllr Mrs. C Holmes
Cllr Mrs. Bowkett (LCC) Cllr Mr J Swanson (ELDC)
In Attendance Mrs C Newton (Clerk)
1 Apologies for absence
Cllrs Mr M Clough, Mr Grant & Cllr Ms. R Oliver
These absences were formally approved, by vote, having
considered and accepted the reason for absence
2 To sign as correct the Minutes from the last meetings held on 11th May 2018, Proposed Cllr Andrew seconded Cllr Mrs Holmes and unanimously agreed that that the Minutes should be signed
3 Declarations of Interest
None
4 Clerks Report
a) The Clerk has advertised the Councillor vacancy on the notice board and the web site – no response
b) The Notice of Public Rights for the Accounts has been advertised
Noted
5 Correspondence received sent to Councillors before the meeting
None
6 Informative matters from LCC & ELDC Councillors
LCC Cllr Bowkett gave an update on the pothole situation. It was suggested to her that Highways arrange to collect warning signs once roadworks have been completed
ELDC Cllr Swanson handed out a Councillor’s Community Grant Scheme Form to Cllr Mrs. Holmes for the Halton Holegate Ladies Tuesday Club
7 Public Participation
Cllr Bowkett left the meeting
8 Finance – Cllr Mr. D Sisson
a) Invoices to be paid
Salary Jun/July £273.12
Inland Revenue £102.00
Methodist Chapel room hire £180.00
Amazon (Ink) £ 59.65 inc £9.94 Reclaimable VAT
b) Payments received
VAT Refund £85.57
Print charges £50.20
It was unanimously agreed that these payments should be made
c) Balance of account
Bank ACC £7194.53 Petty Cash £2.76
Noted
9 Planning Applications - Councillor Mr. S Andrew
a) Decisions
S/072/02072/17
Outline erection of 7no. dwellings (means of access and layout to
be considered).
LAND ADJACENT GREENVILLE, PEASGATE LANE, HALTON HOLEGATE
OBJECT
REFUSAL OF OUTLINE PLANNING PERMISSION
S/072/00822/18
Planning Permission - Extension to existing agricultural building
to provide additional area for the housing of livestock on the site of
an existing barn which is to be removed.
GRANGE FARM, FEN ROAD, HALTON HOLEGATE, SPILSBY, PE23 5PF
SUPPORT
FULL PLANNING PERMISSION GRANTED
b) To Discuss
S/072/01031/18
Planning Permission - First floor extension to
existing dwelling and stable block to provide a lounge, bedroom and
en suite.
THE STABLES, HALTON FEN, HALTON HOLEGATE, SPILSBY PE23 5BE
SUPPORT
S/072/01165/18
Planning Permission - Erection of a building to be used for housing
livestock in the winter. |
GRANGE FARM, FEN ROAD, HALTON HOLEGATE, SPILSBY, PE23 5PF
SUPPORT
10 Footpaths & Highways
Reported – Potholes – Providence cottage
The Clerk will contact Highways to enquire when the next quarterly
meeting is to be held
11 General Data Protection – sent to Councillors before
the meeting
a To Adopt the following Policies & Procedures
Data Protection Policy
Data Protection Breach Policy
Records Retention Policy
Subject Access Request Procedure
It was unanimously agreed that The Records Retention Policy should be
Renamed Records Retention & Destruction Policy, and then the Policies
were adopted
b GDPR Security Compliance checklist -to be completed by
each Councillor – All Councillors present completed the check list, the
Clerk will contact the other Councillors direct
c It was unanimously agreed that the following actions should be taken
To purchase 2 password protected Flash Drives, and one lockable tin
Box
To pay for the ICO registration by Direct Debit
12 Councillors Feedback
Cllr Mrs. Holmes advised that former Cllr Peter Grant had died, it was
agreed that a card should be sent from the Council
Cllr Mrs Holmes also reminded the Councillors that the Staff
appraisal will take place on the 31 July 2018
13 Agenda Items for the next meeting
None
NEXT MEETING 13th September
Meeting closed at 9.15 pm