May 2019 Agenda (AGM)
Halton Holegate Parish Council
Agenda Annual Parish Council AGM Thursday 9th May 2019
1 Apologies for absence
2 Election of Chairman
3 Election of Vice Chairman
4 Declarations of Interest
5 To sign as correct the minutes from the last meeting held on 14th March 2019
6 To confirm the following appointments
a) Responsible Financial Officer- Clerk
b) Internal Auditor – Mrs. V Clark – All Day Virtual PA
c) Agriculture & wildlife management including Tree Warden
d) Agriculture & water management Cllr Mr. James Grant
e) Personnel & Procedures Cllr Mrs. C Holmes
f) Buildings & Development Cllr Mr. S. Andrew
g) Footpaths North Cllr Ms. R Oliver
South Cllr Mr. D Sisson
h) Finance Portfolio Holder Cllr Mr. D Sisson
i) Website Portfolio Holder
j) Personnel Committee
Chair Cllr Mrs. C Holmes
Cllr Mr. D Sisson
Cllr Mr. M Clough
k) Grievance Committee
Chair Cllr Mr. S Andrew
Cllr Ms. R Oliver
7 Matters to Report from last meeting
a) The LALC Clustering survey has been sent off
b) Highways – Traffic Orders, the clerk has been advised that this document is for reference only
c) Notice of European Parliamentary Election – put on the Notice board
Reminder received that the Council remains in purdah
8 Correspondence received
a) Community Lincs Insurance services
b) LCC Street lighting Policy – sent to Councillors before the meeting
9 Informative Matters from the LCC & ELDC Councillors
10 Finance – Councilor Mr. D Sisson
a) Bills to be paid
Salary April & May £294.50 – new rate (2-year agreement)
P60 issued
Mc Affee £39.99 inc 6.67 reclaimable VAT
Amazon – Ink jets £45.00 inc 7.50 reclaimable VAT
b) Funds Received – precept £3578.00
c) Balance of account £8375.53
Petty Cash £ 8.80
d) Annual Audit has been delayed
11 Footpaths & Highways
Potholes – Providence cottage - Response A Job for repair has been raised
East of Hollowgate – damage to sign – acknowledged
12 Emergency Plan
13 Feedback from Councillors
14 Meeting Dates – Suggested
Extra Meeting June 11th
July 11th
September 12th
November 14th
2020
January 9th
March 12th
May 14th
15 Agenda Items for the next meeting