March 2020 Minutes
Halton Holegate Parish Council
Minutes Of The Halton Holegate Parish Council Meeting Held On 12th March 2020
Present:
Councillors Cllr Mr D Sisson – Chairman
Cllr Mrs. C Holmes -Vice Chairperson
Cllr Ms Oliver & Mr J Grant
Cllr Mrs Bowkett (LCC)
Cllr J Swanson (ELDC) In Attendance Mrs C Newton (Clerk)
1. Apologies for absence
Cllr Mr S Andrew this absence was formally approved, by vote, having considered and accepted the reason for absence
2. To sign as correct the Minutes from the Parish Council Meeting held on 19th January 2020
It was unanimously agreed that these Minutes should be signed
3. Declarations of Interest
None
4 Clerks Report
a) The Co Option notice remains on the web site & notice board - Noted
b) Notice Boards
Halton Fenside – new handle & Lock fitted – under warranty - Noted
School Notice Board – requires a new pin board – Cllr Andrew looking into,
Cllr Andrew was not present -this item will be carried forward to the next meeting
5 Correspondence received – sent to Councillors before the meeting
a) Spilsby Town Council – update on Emergency Plan
Cllr Max Gibson has been in contact with Cllr Mrs Holmes, the Clerk will recontact Spilsby Town Council
6. Informative matters from LCC & ELDC Councilors
LCC Cllr Mrs Bowkett reported on the budget, highways & Free Child Care places
The Clerk will advertise the free Child Care places on the Notice board & Web site
EDDC Cllr Swanson reported on the Budget, the purchase of 20 waste vehicles, Louth Teenage Market.
Cllr Swanson also advised the Parish Council that the Community Grant Scheme is to continue
7. Public Participation Session
No public Present
8.Finance – Cllr Mr. D Sisson
a) Invoices to be paid
Salary Feb/March £294.50
Inland Revenue £109.80
LALC Subs 156.00
Training scheme £102.00 inc £17 reclaimable VAT Total £258.23
It was proposed by Cllr Ms Oliver, seconded Cllr Grant & unanimously agreed that these items
should be paid
b) Funds Received Croft share of Microsoft £33.33 - Noted
c) Balance of account at end of year
Bank ACC £6281.55 Petty Cash £1.48- Noted
9. Planning Applications
Update on S/072/01650/19 - Cllr Sisson
Detailed particulars relating to the erection of 4no. detached houses, detached garages, and construction Outline erection of 4no. dwellings granted on 28th December 2016.
The Butchers, Firsby Road, Halton Holegate, Spilsby, PE23 5PA
Object With Comments
Approved
Further letter (via e mail & Post) sent to P Edwards – Service Manager, Development Control, expressing disappointment that the Parish council response as not taken into consideration.
This communication has not been acknowledged, but has been scanned onto the ELDC
Planning website.
Cllr Sisson reported that he has spoken to Paul Edwards – head of planning, and will arrange a meeting with a Planning Officer at the Butchers site.
Mr Edwards also confirmed that the Parish Council would not be receiving paper copies of Planning Applications unless there is a major application, or the Parish Council request a copy of a specific Application
10. Footpaths & Highways
a) Reported 346962 Potholes – Providence Cottage – Now Cleared
Reported 356178 Road Plate Maintenance Job Raised – Now cleared
Reported 367089 2 Large potholes by Substation – Acknowledged
& under investigation
b) Dangerous Road & Speed limit review Halton Holgate Cllr Sisson
This review is now in progress
c) Flooding of Station road Corner
Reported 367086 & 367954- both Closed. No further action to clear gullies
The Council expressed their concerns over a possible blockage to Cllr Mrs Bowkett, she will look into this on the Council’s behalf
d) B1195 – The Following markings are missing
The chevrons outside ‘Kandy’ The white Lines & Slow signs outside Beverley House
Cllr Sisson will report
11. Polices & Procedures Cllr Sisson
Cllr Sisson requested that the Clerk send copies of the following policies to him
to update
Social media
Finance Regulations
Equal Opportunities
Health & Safety
12. Verge Cutting & Asset Maintenance
Costs were discussed and it was agreed that the cutting should begin in April 2020,
It was also agreed that the Clerk should arrange with the contractors to clean all 3 notice boards, And the bench
13. Emergency Plan – Cllr Mrs Holmes
Cllr Grant gave a brief report on the Emergency Plan information
The e mail received by Cllr Mrs Holmes had already been discussed earlier in the meeting
14. Councillors Feedback
Cllr Sisson reported on the new Website training, the new website format looks good,
The Clerk is yet to attend the training, once she has attended the new website will be rolled out
15. Agenda Items for the next meeting
Alteration to the Standing Orders – Tenders, increase figure to £500
Next Meeting May 14th, 2020 Parish Meeting & Annual Parish Council meeting
Meeting closed 9.20 pm