July 2020 Minutes
Holegate Parish Council
MINUTES OF THE HALTON HOLEGATE PARISH COUNCIL MEETING
HELD ON 9th JULY 2020
BY WAY OF A VIRTUAL ZOOM MEETING
Present:
Councillors Cllr Mr D Sisson – Chairman
Cllr Mrs. C Holmes -Vice Chairperson
Cllr Ms R Oliver, Cllr Mr J Grant
Cllr S Andrew
Cllr J Swanson (ELDC)
In Attendance Mrs C Newton (Clerk)
1 Apologies for absence
Cllr Mrs. Bowkett LCC
2 To sign as correct and adopt the Minutes from the Parish Council Meeting held on 14th May 2020.
Proposed Cllr Ms Oliver, seconded Cllr Grant and unanimously agreed
3 Declarations of Interest
None
4 Clerks Report
a) The Co Option notice remains on the website & notice board
Noted
5 Correspondence received
None
6. Informative matters from LCC & ELDC Councillors
LCC – Not present – Cllr Mrs. Bowkett had sent an update to all Councillors before the meeting
ELDC – Cllr Swanson updated the arrangements made concerning the merger of ELDC & Boston
Borough Council
The Clerk wished it to be recorded that during the pandemic it has been difficult to contact either Council - Noted
7. Public Participation Session
No Residents present
8.Finance – Cllr Mr. D Sisson
a) Invoices to be paid
Ladybug £105.00 (grass cutting)
Petty Cash £ 20.00
Clarks Clerical Service (End of year audit) £27.27
Salary June/July £294.50
Inland Revenue £109.80
Proposed Cllr Ms Oliver, seconded Cllr Grant & unanimously agreed that these items should be
paid
b) Funds received Vat Refund £39.00
Noted
c) Balance of account
Bank ACC £8534.59 Petty Cash £1.48
Noted
d) Annual Audit sent to Cllrs before the meeting
i) Cllr Sisson read out the report from the internal Auditor
Noted
ii) Annual Governance Statement
The Councilors considered the financial risks and were confident that the regulations were being adhered to. Proposed Cllr Grant, seconded Cllr Ms Oliver and unanimously agreed that the Chairman should sign the Statement
iii) Accounting statements, these figures had been checked by the internal Auditor, there were no questions, it was proposed by Cllr Sisson, seconded by Cllr Mrs. Holmes & unanimously agreed that the Chairman should signoff the Accounting Statement and the exemption certificate.
The Clerk will submit the exemption certificate to the External Auditors.
The Clerk will publish the Notice of Public Rights together with the Audit on the Notice Board and the Website - Noted
9. Planning Applications - Councillor Mr. S Andrew
To Discuss – Sent to Councillors before the meeting
S/072/01045/20
Planning Permission - Extension and alterations to the existing dwelling to provide a garden room
OAK TREE COTTAGE, FIRSBY ROAD, HALTON HOLEGATE, SPILSBY, PE23 5PA
SUPPORT WITHOUT COMMENT
10. Footpaths & Highways
a) Potholes in the Hollowgate have been reported
b) Overhanging trees/Hedges – owners have been contacted
c) To Report
Village signs, B1195 – white lines
Fen bridge to Black Horse - potholes getting worse
11. Polices & Procedures
a) Updated Policy List
To discuss the way forward with re writing/reviewing the outstanding Policies,
to carry forward to next meeting Health & Safety Policy, Financial Regulations,
Safeguarding.
The following Policies are to be carried forward to the November Meeting
Equal Opportunities, Social Media
b) The following Policies have been reviewed by the Clerk, Data Protection, and Co Option there are no changes,
It was proposed by Cllr Ms Oliver, seconded by Cllr Grant, and unanimously agreed that these Policies should be adopted – to be reviewed
again, in July 2022
12. Councillors Feedback
a) Cllr Mrs. Holmes felt that the Council should purchase a Zoom membership
b) The Clerk was asked to contact Spilsby Town Council for more information on the proposed housing project.
13. Agenda Items for the next meeting
Health & Safety Policy, Financial Regulations, Safeguarding.
The Reopening of the Chapel Meeting Room
NEXT MEETING September 17th, 2020
Meeting Closed at 8.15 pm