November 2020 Minutes
Holegate Parish Council
MINUTES OF THE HALTON HOLEGATE PARISH COUNCIL MEETING
HELD ON 12th NOVEMBER 2020
BY WAY OF A VIRTUAL ZOOM MEETING
Present:
Councillors Cllr Mr D Sisson – Chairman
Cllr Mrs. C Holmes -Vice Chairperson
Cllr Ms R Oliver, Cllr Mr J Grant
Cllr S Andrew
Cllr Mrs W Bowkett
Cllr J Swanson (ELDC)
In Attendance Mrs C Newton (Clerk)
1 Apologies for absence
None
2 To sign as correct and adopt the Minutes from the Parish Council Meeting held on 17th September 2020.
Proposed Cllr Ms. Oliver, seconded Cllr Grant and unanimously agreed that the Minutes should be signed.
3 Declarations of Interest
Cllr Grant Planning Halton Lodge.
Cllr Ms Oliver Planning the Forge
4 Clerk’s Report
a) The Co Option notice remains on the web site & notice board.
Noted
5 Correspondence received
None
6. Informative matters from LCC & ELDC Councilors
LCC – Cllr Mrs. Bowkett had sent her report before the meeting.
She did ask for the Council’s thoughts on the proposed construction of houses between Spilsby & Halton Holegate (off the B1195). The Councillors indicated that they were concerned on the effect the new properties would have on the road network, drainage, and sewerage systems.
ELDC – Cllr Swanson reported that there was Track & Trace support payment available to residents, further details from East Lindsey.
He also reported that he still has grant money available for COVID related assistance, and general assistance grants.
7. Public Participation Session
No One Present.
8.Finance – Cllr Mr. D Sisson
a) Invoices paid between meetings
Ladybug £60.00
Intellitech Services (website) £300.00
Noted
b) Invoices to be paid
Salary October/November 2020 £302.42
Mc Afee £89.99
Microsoft 365 £59.99 inc £10.00 refundable VAT
Clarks Clerical Services (Audit) £25.85
Proposed Cllr Ms Oliver, seconded Cllr Mrs. Holmes and unanimously agreed that these payments should be made.
c) Balance of account
Bank ACC £7027.68 Petty Cash £21.48
Noted
d) Half early Internal Audit
This has been completed, and the report was read out by Cllr Sisson.
e) Budget & Precept proposal – information sent to councilors before the meeting
The Precept claim must be submitted by 17th January 2021 Noted
It was agreed to accept the quote of £60 a month for the grass cutting.
The budget was then discussed. A precept of £3780.00, the same as last year, was proposed by Cllr Sisson, seconded by Cllr Ms Oliver, and unanimously agreed.
9. Planning Applications - Councillor Mr. S Andrew
a) Decisions
S/072/01421/20
Planning Permission - Extension and alterations to existing house to provide a kitchen, lobby and bathroom with first floor dressing room and ensuite over, on the site of part of existing dwelling which is to be demolished.
HALTON LODGE, SPILSBY ROAD, HALTON HOLEGATE, SPILSBY, PE23 5NY
FULL PLANNING PERMISSION GRANTED
S/072/01334/20
Planning Permission - Extension and alterations to the existing dwelling to provide a kitchen, dining room, utility room, pantry, bedroom and dressing room and erection of a boundary wall and access gates to the maximum height of 1.8 metres.
24 HALTON FENSIDE, HALTON HOLEGATE, SPILSBY, PE23 5BD
Discussed between meetings in accordance with the Standing Orders
SUPPORT
FULL PLANNING PERMISSION GRANTED
b) Responses
Discussed between meetings in accordance with the Standing Orders
S/072/01582/20
Planning Permission - Erection of 2no. detached houses with associated garages and construction of a vehicular access.
LAND ADJACENT TO THE FORGE, SPILSBY ROAD, HALTON HOLEGATE, SPILSBY, LINCOLNSHIRE, PE23 5NY
OBJECT WITH COMMENTS
It was noted that there had been amendments made to this application which the Parish Council were not consulted on. The Clerk will contact the Planning Officer.
S/072/01644/20
Planning Permission - Extension and alterations to existing house, which is a listed building to provide an orangery on the site of an existing porch which is to be demolished. Erection of a wall to provide a ha-ha and provision of a tennis court.
THE OLD RECTORY, NORTHORPE ROAD, HALTON HOLEGATE, SPILSBY, LINCOLNSHIRE, PE23 5NZ
NO COMMENTS
c) To Discuss
S/072/01645/20
Listed Building Consent - Extension and alterations to existing house to provide an orangery on the site of an existing porch which is to be demolished. Erection of a wall to provide a ha-ha and provision of a tennis court. | THE OLD RECTORY, NORTHORPE ROAD, HALTON HOLEGATE, SPILSBY, LINCOLNSHIRE, PE23 5NZ
SUPPORT
d) Enforcement
The Stables, Halton Fenside
Noted
10. Footpaths & Highways
a) Jobs Reported
367086 Large puddle corner of Station Road- Report State Fixed, further information submitted to LCC
A letter has been sent requesting that the Dyke is cleared,
356178 Halton Holgate sign – Job raised
376472 Footpath uneven by the side of the Methodist Chapel to Peasgate Lane - further investigation to be carried out
378664 – Road between Black Horse & Fen Bridges – assessed and work planned
b) B1195 Halton Holegate – Road safety & Speed check Cllr Sisson
There is a huge back log for this kind of work.
11. Polices & Procedures
a) Health & Safety Policy – Cllr Sisson
To be carried forward to the next meeting.
b) To adopt the Financial Regulations – sent to Councillors before the meeting
It was proposed by Cllr Sisson and unanimously agreed that this policy
should be adopted.
12. Councillors Feedback
13. Agenda Items for the next meeting
Health & Safety Policy
Proposed Construction of houses between Spilsby & Halton Holegate
Support for the Chapel. Cllr Sisson was asked to contact the Chapel
Authorities to ascertain if they required any support or assistance with
matters that might prevent reopening once COVID-19 restrictions are lifted
14.Next Meeting January 14th, 2021
The Next Agenda item is a Pink Paper, the public the Clerk were
asked to leave.
15 Staff Appraisal – Cllr Mrs. Holmes
Councillors Bowkett and Swanson and the Clerk Mrs. Newton “left the Meeting”
Councillor Holmes reported that the Appraisal Committee had held a
Virtual Zoom Meeting with the Clerk on 01 October 2020. The format was as
in previous years and new targets had been set for 2020/2021. Salary
and hours of work had been reviewed. Councillor Grant proposed
and Councillor Andrew seconded that the Appraisal Report should be
adopted and the Chair thanked the Committee for completing the
annual process.
Meeting closed at 21:15