March 2023 Minutes
Halton Holegate with Halton Fenside Parish Council
Minutes of the Parish Council Meeting held at Halton Holegate Methodist Chapel on Thursday 9th March 2023 commencing at 7pm. These are notes of the meeting until approved as a true record.
The Chairman welcomed all present. As no members of the public were in attendance, it was resolved to move into formal session.
Present:
Cllrs D Sisson (Chair), C Holmes (Vice-Chair), S Andrew, C Edwards, and T Robson.
Clerk - J Sargent.
71. Chairman’s Welcome
The Chairman welcomed all present, reminding attendees to turn off mobile phones and of escape routes towards emergency exits.
72. Apologies
It was resolved unanimously to accept apologies from Cllrs J Grant and R Oliver, as well as from District Cllr T Taylor and County Councillor W Bowkett.
73. Declarations of Interest
Cllr T Robson declared on interest on item 10e and 14.
74. To confirm the minutes of the Council meeting held on Thursday 12th January 2023.
With no matters arising, the minutes from November were resolved unanimously.
75. To approve a list of accounts submitted for consideration.
a. January
The accounts from January were resolved unanimously.
b. January Bank Reconciliation.
It was resolved unanimously to approve the bank reconciliation for January
76. To approve outstanding invoices to be paid.
a. LALC - Annual Training Scheme
It was resolved unanimously to pay this invoice.
b. Meeting room hire.
It was resolved unanimously to pay this invoice.
77. To discuss community matters which need referring to the District and County representatives for a response.
Both District and County Councillors offered their apologies. No reports submitted.
Councillors discussed recent road closures where the works ran over the time frame provided. Cllr Sisson to report issues.
78. To receive reported from
a. The Chair
Cllr Sisson reported that:
• The Clerk’s end of probation appraisal was due and requested the personnel committee arrange the meeting.
• Fix my street reports, including a street light, Halton sign and sunken drain cover.
• A request from a clothes bank was considered but as the Council does not have land in the Parish, it had no room to house the collection centre. It was suggested all collection point were already available in nearby Spilsby.
b. The Clerk
The Clerk reported:
• confirmed access to the online bank account has been approved by Lloyds.
• Attended an elections seminar with ELDC - slides forwarded to Councillors.
79. To receive notification of any planning permissions, refusals, or amendments.
a. Housing Development on Halton Road - 600 houses.
No updates received.
b. S/072/01803/22 - Listed building consent for 3 Halton Manor.
Permission has been granted.
c. The Laurels - S/072/02168/22 -
Full planning Permission granted.
d. Halifax Farm - S/165/02462/22
No additional comments.
e. Little Halton S/072/00223/23
Comments submitted to ELDC via email.
80. To receive an update on highways, footpaths, and road closures.
a. To consider the problems with parking on Station Road
No further updates available.
Cllr Sisson advised County Cllr Bowkett was still awaiting a report from a recent visit to Halton Holegate with Highways officers.
81. To receive an update on the King’s Coronation Celebration event.
Cllr Robson advised plans are progressing well for the event to be held on Monday 8th May, at the Old Hall Care Home, with entertainment, fish and chips, ice cream, as well as other refreshments available. Residents can bring their own alcoholic beverages.
Cllr Sisson and Holmes advised there is crockery in storage which could be used.
Cllr Robson advised they will be visiting the Old Hall to plan the event which will run 14:00 - 18:00 on the day.
82. To receive an update on election process.
The Clerk attended an elections seminar with ELDC - slides forwarded to Councillors and brought nomination papers to hand out to candidates. The Clerk had been advised against taking the nomination papers to the ELDC Hub at Horncastle, but candidates cold arrange for one person to take them all in. The Clerk confirmed candidates will need to call ELDC for the electoral numbers of their proposer and seconder. Further documents will be emailed, including the elections timetable, notification of election and the nomination paper guide.
83. Alice Audley Jackson Trust
a. To appoint a member to serve on the Trust Board
b. To consider future of the Trust
Cllr Sisson circulated a report prior to the meeting. The Trust has been going for over 50 years, with roughly a £10,000.00 endowment, with the income to be used to support members of the community in need.
The Charity Commission offered advice to the Trust board about bringing activity to a close, however, Cllr Sisson recommended sourcing new trustees to continue operations.
Councillors agreed in encouraging the current board to source new trustees to keep the Trust in Halton Holegate.
It was resolved unanimously to appoint Cllr Sisson to represent the Council on the board.
84. To consider agenda items for the next meeting.
• Parking issues on Station Road to be a standing item.
• Housing development on Halton Road to be a standing item.
• Best kept village (for the July agenda)
85. To consider future meeting dates
It was resolved unanimously to accept the list provided.
86. To approve the next meeting date - Thursday 9th March 2023.
It was resolved unanimously to hold the next meeting on Thursday 18th May 2023.
The Chair of the Council closed the meeting at 8:08pm.