May 2019 Minutes (AGM)
Halton Holegate Parish Council
NOTES OF THE HALTON HOLEGATE PARISH COUNCIL AGM HELD ON 9th MAY 2019
Present:
Councillors Cllr Mr D Sisson – Chairman
Cllr Mrs. C Holmes -Vice Chairperson
Cllrs Mr S Andrew, Mr J Grant, Cllr Ms R Oliver
Cllr Mrs Bowkett (LCC)
Cllr Mr J Swanson (ELDC)
In Attendance: Mrs C Newton (Clerk)
1 Member of the Public
1 Apologies for absence
None
2 Election of Chairman
It was proposed by Cllr Mrs Holmes, seconded by Cllr Ms Oliver and unanimously agreed
that Cllr Sisson becomes Chairman, Cllr Sisson accepted the post and signed the
Acceptance of Office
3 Election of Vice Chairman
It was proposed by Cllr Andrew that Cllr Grant became Vice Chairman – No second
It was proposed by Cllr Grant, seconded by Cllr Sisson and unanimously agreed
that Cllr Mrs Holmes became Vic Chairperson, Cllr Mrs Holmes accepted the post and signed
the Acceptance of Office
The Chairman expressed thanks on behalf of the Council to Martin Clough for his work
during his term in office.
A public participation session was then suggested, however there were no comments from
the resident
Cllr Mrs Bowkett took the opportunity to update all present on the revised plans for
Highways and then left the Meeting
4 Declarations of Interest
None
5 To sign as correct the Minutes from the last meetings held on 14th March 2019
It was unanimously agreed that these Minutes should be signed
6 To confirm the following appointments
a) Responsible Financial Officer- Clerk
b) Internal Auditor – Mrs. V Clark – All Day Virtual PA
c) Agriculture, wildlife management including Tree Warden & water
management - Cllr Mr. James Grant
d) Personnel & Procedures - Cllr Mrs. C Holmes
e) Buildings & Development - Cllr Mr. S. Andrew
f) Footpaths North Cllr Ms. R Oliver
South Cllr Mr. D Sisson
g) Finance Portfolio Holder & Web site Portfolio Holder - Cllr Mr. D Sisson
h) Personnel Committee
Chair Cllr Mrs. C Holmes
Cllr Ms. R Oliver
i) Grievance Committee
Chair Cllr Mr. S Andrew
Cllr Mr. J Grant
It as unanimously agreed to adopt these appointments
7 Matters to Report from last meeting
a) The LALC Clustering survey has been sent off
b) Highways – Traffic Orders, the clerk has been advised that this document is for reference
only
c) Notice of European Parliamentary Election – put on the Notice board
Reminder received that the Council remains in purdah
Noted
8 Correspondence received
a) Community Lincs Insurance services
The Policy renewal has now arrived, and it was agreed that providing there were no significant
changes the policy should be paid between meetings, in accordance with the
standing orders
b) LCC Street lighting Policy – sent to Councillors before the meeting
Noted
9 Informative Matters from the LCC & ELDC Councillors
LCC Cllr Mrs. Bowkett had already given her report & left the meeting
ELDC Cllr Swanson reported on the induction courses, Business rates review, and
ELDC Financial Position. H then went on to thank everyone for their support
10 Finance – Councilor Mr. D Sisson
a) Bills to be paid
Salary April & May £294.50 – new rate (2-year agreement)
P60 issued
Mc Affee £39.99 inc 6.67 reclaimable VAT
Amazon – Ink jets £45.00 inc 7.50 reclaimable VAT
b) Funds Received – precept £3578.00
Proposed Cllr Mrs. Holmes, seconded Cllr Ms. Oliver and unanimously agreed that these bills
should be paid
c) Balance of account £8375.53
Petty Cash £ 8.80
Noted
d) Annual Audit has been delayed; the Auditor will be checking the accounts at the end of the
month and arrangements will be made to call an Extra Ordinary meeting so that they
signed off before the due date
11 Footpaths & Highways
a) Potholes – Providence cottage - Response A Job for repair has been raised
East of Hollowgate – damage to sign – acknowledged
Clerk to investigate further
b) E mail from a resident, this will be investigated by Cllr Sisson, who will contact Cllr Mrs. Bowkett
12 Emergency Plan
It was agreed to invite Steve Harris LCC to a future meeting to give a presentation
13 Feedback from Councillors
a) Co Option was discussed – The Clerk will advertise in the normal way, however the
Councillors will activity promote the vacancies
b) Cllr Ms. Oliver reported that the school side of the notice board glass was full of water
The Clerk will call out the suppliers
14 Meeting Dates
Extra Meeting June
July 11th
September 12th
November 14th
2020
January 9th
March 12th
May 14th
These dates were unanimously agreed
15 Agenda Items for the next meeting
Audit
Co Option
July Meeting – Bank mandate
The Meeting closed at 9.10 pm