July 2019 Minutes
Halton Holegate Parish Council
MINUTES OF THE HALTON HOLEGATE PARISH COUNCIL MEETING
HELD ON 11th JULY 2019
Present:
Councillors Cllr Mr D Sisson – Chairman
Cllr Mrs. C Holmes -Vice Chairperson
Cllrs Mr S Andrew, Cllr Ms R Oliver
In Attendance: Cllr Mrs Bowkett (LCC)
Cllr Mr J Swanson (ELDC)
Mrs C Newton (Clerk)
Absent Cllr J Grant
The Meeting began at 7 pm with a presentation from Steve Harris the Emergency
& Planning Business Continuity Officer
The main meeting commenced at 7.55 pm
1. Apologies for absence
None
2. To sign as correct the Minutes from the last meeting held on 4th June 2019
It was proposed by Cllr Mrs Holmes, seconded by Cllr Ms Oliver and unanimously
agreed that the minutes should be signed
3. Declarations of Interest
None
4. Matters Arising from the May & June Meetings
a) The Council vacancies have been advertised on the Notice Board & the website
b) A letter has been sent to Mr. M Clough thanking him for his past service to the Council
c) The main notice board has been checked by our supplier, the sealed unit in the School side is
faulty and will be replaced under warranty.
Noted
5. Correspondence received
a) Letter from Lloyds Bank advising of the Closure of the Spilsby Branch on 12 November 2019.
Councillors considered the implications on the Council’s banking arrangements
Most of the banking could be carried out at the post office, the Clerk will report further
at the next meeting
6. Informative matters from LCC & ELDC Councillors
ELDC – Nothing to report
LCC – Cllr Mrs Bowkett read out the data on pothole repairs, and updated the council on
the Wainfleet flood investigation
7. Public Participation Session
No one present
8.Finance – Cllr Mr. D Sisson
a) To ratify a Bill Paid between Meetings
Zurich insurance £166.64
b) Bills to Pay
Clerks Clerical Services (Audit) £24.00
Salary June & July £ 294.50
Inland Revenue £ 109.80
Propose Cllr Mrs Holmes, seconded Cllr Ms Oliver and unanimously agreed that these
Items should be paid
c) Balance of Accounts
Current account £7797.59
Petty Cash £8.80
Noted
d) PFK Littlejohn LLP – Auditor notification of exempt status Logged
Noted
e) To Collect information for completion of the bank mandate
It was unanimously agreed that Mr M Clough should be removed as a signatory and Cllr
Ms Oliver should be added
9. Planning Applications - Councillor Mr. S Andrew
a) Submitted
S/072/00897/19
Application to vary condition no. 2 (approved plans) as imposed on planning permission
reference no. S/072/02049/16.
CHURCH VIEW (FORMERLY LAND ADJOINING SOUTH CREST), SPILSBY ROAD, HALTON HOLEGATE,
SPILSBY, PE23 5NY
OBJECT with Comments
The submitted comments were read out
Noted
b) Enforcement
EC/185/00071/16
Land on the Northside of Peasgate Lane
Noted
c) ELDC Letter Town & Country Planning Act 1990 – sent Councillors before the meeting,
to consider enabling a vote to be taken at the meeting
To Consider
(i) Does the Council require consultations on Planning applications
(ii) Does the Council require hard copies of Applications
It was unanimously agreed that the Council wishes to be notified and consulted on all
planning applications, and to received paper copies of the plans
There were concerns over the quality of the plans displayed online, and the quality of
Broadband within the village
It was proposed by Cllr Andrew seconded by Cllr Ms Oliver that a reply to ELDC advising
of the decision, also enquiring as to whether there is funding to assist with the purchasing
of equipment to allow plans to be displayed at meetings
10. Footpaths & Highways
a) Reports
Potholes – Providence Cottage - Response A Job for repair has been raised
East of Hollowgate – damage to sign – acknowledged – Response – No Further Action
Cllr Mrs Bowkett will investigate
b) Anomalies between the LCC Councillor report and Fix my Street
Cllr Bowkett advised the Clerk that the LCC report only gives details of major jobs which
have been booked
c) Dangerous Road – Halton Holegate – Cllr Sisson
Cllr Mrs Bowkett will pursue this item at her meeting with Highways next week
d) Countryside Access report on mowing schedule
There are no paths in Halton Holegate on the mowing schedule, Councillors should consider
if this is correct and give details of paths that require mowing
Noted- No Further action
e) Cllr Ms Oliver mentioned the banners that have been displayed on the fencing on the
corner of Station Road can prove a distraction for drivers. It was agreed that Cllr
Ms Oliver should speak to the owner of the fence
11. Co Option – Cllr Sisson
a) To consider and agree the way forward for filling the vacancies
The Council are now 2 Councillors short – it was agreed that Councillors would
continue to consider the options
b) Co Option Policy - To consider and approve the draft policy sent to Councillors before
the meeting
It was proposed by Cllr Mrs Holmes, seconded by Cllr Andrew and unanimously agreed
that the policy should be adopted
12. Feedback from Councillors
Cllr Mrs Holmes reported that the sign on the B1195 Spilsby Road was missing, and
that the Station Road sign on the corner is overgrown again - the Clerk will report
The Emergency Plan presentation was discussed, and it was agreed to approach
Spilsby Town Council, to discuss clustering with them
13. Next Meeting
The next meeting has been booked for 12th September 2019; however, the Clerk is not available
on that date.
The meeting hall is available on the 5th September 2019
Unanimously agreed that the meeting will be held on the 5th September 2019
14. Date for the Clerks Appraisal
It was unanimously agreed that the appraisal would take place on Tuesday 1st October 2019
15. Agenda Items for the next meeting
Banking arrangements
The Meeting closed at 9.50 pm